Automate Attestations, Unlock 400+ Hours for Legal Ops
Welcome to Legal Ops Briefs—inspired by the mot-r mindset, this blog series of 3-minute reads gives in-house Legal Ops quick, operational insights. Each post will explore the tech, trends, and tactics that boost operational effectiveness and ease legal team stress—without adding to the noise.
In-house legal departments are stuck in a familiar operational paradox: you need breathing room to make improvements—but you need improvements to create breathing room. When every hour is consumed by emails, tracking spreadsheets, and managing high-volume compliance tasks, the work required to fix the system never makes it onto the calendar.
ATTESTATIONS. THE PERFECT PLACE TO BREAK THE CYCLE.
Attestations are universal. They’re mandatory. And they are overwhelmingly administrative—meaning they drain time without requiring deep legal expertise. Organizations running 15 attestations for 3,000+ employees typically spend 450+ hours per year on manual distribution, tracking, follow-up, and audit prep.
The good news? With intelligent automation, teams reclaim 80–90% of that time—creating the operational slack needed to finally tackle more strategic improvements.
THE HIGH-VOLUME BOTTLENECK HIDING IN PLAIN SIGHT
Manual attestation workflows feel small in the moment—an email here, a reminder there. But when multiplied across thousands of employees and dozens of attestations, the time consumption becomes staggering.
The underlying burden comes from the administrative mechanics: distribution lists, PDF attachments, spreadsheet tracking, non-responder chases, version control, and compiling audit-ready evidence. Even worse? The compliance anxiety. Teams dread audit requests because they require digging through email archives to prove who did what—and when.
The output is critical. The process is broken.
WHAT GOOD LOOKS LIKE: AN AUTOMATED, AUDIT-READY ATTESTATION FLOW
Automated attestation management transforms a multi-week slog into an efficient, trackable, audit-ready workflow.
Setup & Distribution: 2–3 hours
Automated Tracking & Reminders: Zero manual effort
Instant Dashboards & Reporting: Real-time completion visibility
Audit Trail on Demand: Timestamped, version-controlled records
Instead of 30 hours per attestation, teams spend 2–3 hours. Instead of 20+ hours preparing audit documentation, they click “export.”
The result? 425+ hours returned to Legal Ops every year.
That’s an entire workday per week—dedicated purely to relieving organizational strain and accelerating improvement.
THE FLYWHEEL EFFECT: TURN SAVINGS INTO MULTIPLIED IMPACT
Automated attestations are only the beginning. They create the first pocket of operational space—the oxygen required to pursue higher-value orchestration efforts.
With 8+ hours per week newly available, teams can move into flywheel mode:
Create Initial Slack – Attestation automation unlocks immediate weekly capacity.
Target the Next Workflow – Intelligent intake? Standard NDA automation? Disclosure questionnaires?
Deploy the Next Improvement – Each project adds more free hours to your weekly budget.
Accelerate – Capacity compounds, enabling faster transformation across Legal Ops.
What starts with a single automated workflow evolves into a systematic reinvention of critical legal processes.
WHY THIS MATTERS NOW MORE THAN EVER
Legal teams aren’t being asked to do less. They’re being asked to do more—with the same headcount. The only sustainable way forward is to orchestrate work more intelligently.
Automating attestations does more than create time. In fact it:
Reduces compliance risk
Eliminates version confusion
Improves employee experience
Strengthens legal’s reputation as an operational partner
Builds institutional confidence in the function’s ability to modernize
Small wins generate large momentum. Mastering the mundane proves that transformation doesn’t require massive budgets or disruptive tech programs—just smart, targeted workflow automation.
CHIME IN. BE HEARD.
Operational strain isn’t theoretical—it’s felt every day across your legal department. How many hours does your organization spend each year managing them? Which parts create the most frustration? And what would you reinvest 8 spare hours per week into? Share your perspective. Your experience helps shape better Legal Ops practices for everyone.
mot-r is the next-generation Legal Ops Orchestration platform. As a trusted supplier to general counsel teams in financial services, healthcare, real estate, sports management (and more) it reduces overwork and elevates legal service quality of legal teams of all sizes. By pairing mot-r Q’s intelligent self-service intake and automated attestations with mot-r Op’s orchestrated workflows, dashboards, and granular reporting, the result is a powerful integrated platform that improves operational effectiveness, enhances client service, and helps prevent legal team burnout. Created by a team of enterprise software experts who have a passion for reducing the human cost of legal work, mot-r helps legal departments orchestrate their people, processes, and documents into a unified, high-performance legal ecosystem. When you're ready to modernize how your in-house team works, we're ready to help.
